Compliance & Whistleblower
We do business responsibly and with a high level of information security. Customer drawings, data and products remain the customer's property, and we operate a whistleblower scheme.
- Confidentiality and NDA as standard
- Customer IP is never reused or shared with third parties
- Export control and sanctions compliance in all deliveries
- Anti-corruption and good business conduct
- Whistleblower scheme in accordance with Danish law
Responsible business conduct
We comply with Danish law and the applicable requirements of the industries we supply. Agreements, prices and deliveries are handled transparently, and conflicts of interest are addressed openly.
Confidentiality and security
Drawings and data are treated confidentially and shared only with the employees who need them. Access to files is role based, data is stored encrypted, and the factory is physically secured so material cannot be accessed by unauthorised persons.
Anti-corruption and gifts
We neither accept nor offer bribes or improper payments of any kind, whether directly or through a third party. Decisions on supplier selection, customer collaboration and pricing must be based solely on business considerations such as quality, price and delivery capability.
Gifts and hospitality are handled within clear guidelines that ensure ordinary business courtesy does not shade into anything that could improperly influence a decision. Where there is doubt about a particular situation, it must be clarified internally before it takes place.
All employees who have contact with suppliers, customers or authorities are required to know and comply with these guidelines, regardless of position or seniority within the company.
Competition law in practice
We compete on price, quality, delivery capability and technical competence, and we do not enter into agreements with competitors on prices, market sharing or other matters that could restrict free and fair competition in our industry.
Employees who take part in trade associations or similar networks are aware that exchanging sensitive commercial information with competitors can constitute a competition law issue, no matter how informal the setting.
Compliance with competition law is an integral part of our business ethics, and any doubt about a specific situation is clarified internally before a decision or agreement is made.
Conflicts of interest
Employees who have personal or financial interests that could affect a business decision must disclose them, so that the situation can be managed openly, rather than a conflict of interest being discovered later and casting doubt on the basis of the decision.
This includes family relationships with suppliers or customers, personal financial interests in business partners, and situations where an employee has influence over a decision involving someone close to them.
Openness about potential conflicts of interest protects both the company and the individual employee, because it removes doubt as to whether a decision has been made on objective, business grounds.
Export control and regulated deliveries
Deliveries to the defence industry and other regulated sectors may be subject to export control rules, which we are mindful of in our ongoing dialogue with customers in these sectors. We adhere to the requirements that apply to the specific task and the specific component.
Where a customer has specific requirements for how sensitive information or components must be handled for export control reasons, we incorporate this into our internal procedures for that order, including access to drawings and storage of material.
We expect customers with specific regulatory requirements to make us aware of them early in the dialogue, so that they can be incorporated into the order confirmation and production planning from the outset, rather than becoming a subsequent correction.
Whistleblower scheme
Employees, business partners and suppliers can report serious matters, such as financial crime, corruption, breaches of environmental or working environment rules, or serious breaches of our code. Reports are handled confidentially.
- 01Send your report to the whistleblower mailbox below.
- 02You may report anonymously, in that case omit information that could identify you.
- 03The report lands in a closed mailbox accessible only to the person responsible for the scheme.
- 04You will receive a reply within reasonable time if you provided contact details.
You can also write directly to the whistleblower mailbox if you prefer.
Data protection and handling of personal data
In our contact with customers, suppliers and employees, we process personal data to the extent necessary to run the business, including contact details in connection with orders, employment relationships and enquiries submitted through the website.
Personal data is stored securely and is not shared with third parties beyond what is necessary to carry out a specific task, for example in connection with shipment or surface treatment at a partner company.
Enquiries regarding what information we hold, or requests to have information corrected or deleted, can be sent to salg@rmfintech.dk, and we will respond within a reasonable time.
The supplier code of conduct in daily practice
The supplier code of conduct's requirements for proper working conditions, environmental responsibility and business ethics form part of the assessment when a new supplier is approved, and part of the ongoing follow-up on existing collaborations.
Serious or repeated breaches of the code can lead to the collaboration with a supplier being terminated. The decision is made on the basis of a specific assessment of the nature of the breach and the supplier's willingness and ability to remedy the situation.
We regard the requirements of the supplier code of conduct as a natural extension of the standards we set for ourselves internally, and we expect partners to understand the code as a condition for the collaboration, not as a formality.
Reporting and follow-up on compliance
Compliance work is followed up on an ongoing basis, with reviews of whether policies and procedures are complied with in practice, and whether adjustments are needed due to changes in legislation or customer requirements within the sectors we serve.
The whistleblower scheme is a central part of this follow-up, because it enables employees and partners to raise matters that would otherwise not reach management through ordinary channels.
Reports submitted through the whistleblower scheme are treated confidentially and investigated thoroughly, and anyone who reports in good faith is protected against negative consequences, regardless of whether the report subsequently proves to be justified or not.
Shall we produce something for your company?
Send us your drawing and we will come back with a technical assessment and a quotation. We accept electronic drawings in most formats and treat all material confidentially.